Gmail: How to mass delete old email messages
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Clutter, in its many forms, can suffocate space and lower productivity. Spam emails and unorganized files can overwhelm eventhe top-of-the-line Android phonesand the sharpest minds. Google includes an easy way to mass delete emails on the web using any device. You can quickly clean out your inbox and keep things organized with a few clicks. Here’s how to delete those emails when you decide it’s time to get your inbox under control.
What is Inbox Zero?
The core principle of Inbox Zero is to keep as much clutter out of your primary inbox as possible and deal with the emails as they come in. With this approach, you keep your inbox empty or almost empty. That could mean archiving important ones, deleting junk, or adding tags to organize them. If you wait, you may lose interest, and these emails continue to add up. Sorting through hundreds of unread emails is a daunting task. When you become proficient with Inbox Zero, you’ll never be overrun by an unruly inbox again.
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How to mass delete emails in your Gmail inbox
Rather thancreating a new Gmail account, remove the clutter with ease. If you decide it’s time to start over and don’t need to keep any emails in your inbox, delete them all for instant gratification. This is especially useful if you havethousands of junk emails in your inbox. It takes work to sort through them manually.
To delete all your emails in one go, do the following:
All selected emailsare moved from your primary inbox to theTrashfolder. If there’s an email you want to keep, you can restore it just as quickly. If you leave these emails in theTrashfolder for over 30 days, they are automatically deleted. Now, let’s look at how to delete specific email categories or folders for a more fine-tuned experience.
How to delete specified categories of emails in Gmail
Sometimes, you may only want to delete emails in specific categories or folders and leave the rest alone. This gives you more control over your emails, since completely wiping out your inbox may be excessive.
To delete specific emails based on a category, do the following:
All emails in your selected category are deleted. Now, let’s look at how to delete emails with a specific characteristic using Gmail’s search function.
How to delete emails of a certain characteristic in Gmail
You may need to delete all the emails from a specific sender, before a certain date, or with another shared characteristic. Gmail makes this easy using its search function. In the sections below, we cover how to do each of these in the Gmail web browser app.
Delete emails from a sender
Let’s start by looking at how to delete emails from a single sender. This can be useful if you only want to get rid of emails from a specific individual or entity without touching anything else in your inbox. Here’s how to do so:
You’ve now deleted all emails from the selected sender. This makes removing only specific emails and nothing else easy, keeping the rest of your inbox intact. If they persist in sending junk, block them.
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Delete email before a specified date
If you want to delete all emails based on a specific date range, Gmail allows you to do just that. Imagine scrolling through your emails to delete one from over a year ago. To delete emails by date, do the following:
The emails you had before the selected date are now in the trash. You now have a simple way to remove emails by date, making it easier to locate them.
Delete read or unread emails
You may also find it helpful to delete all read or unread emails if you know they’re junk. This simplifies removing what you don’t want from your inbox with little effort.
To remove read or unread emails from your inbox, do the following:
The selected read or unread emails are now in the trash. This method for finding and mass deleting emails applies to anysearch with Gmail’s advanced search filters. This useful feature helps keep your inbox organized.
Delete emails with attachments
If you’re nearing the 15GB limit of the Google One cloud storage that comes with each email account and want to free up space, consider deleting emails with large attachments. This can be an effective way to manage your storage without losing important information. Here’s how to do so:
Running out of Google Drive storage. Google One offers a lot of storage and some other awesome perks
How to recover emails in Gmail
Deleting emails when they get out of control is a great way to get your inbox back in shape. However, you may have an important email you meant to save but missed before deleting it from your inbox. Gmail includes a way to recover accidentally deleted emails, and we show you how to do it.
To restore a deleted email from the Trash folder, check out the following:
Your emails are moved to the selected folder and are out of the trash. If you delete an email forever, you can’t recover it.
How to delete emails in Gmail forever
Emails in the trash are automatically deleted after 30 days. If you want to dispose of your emails sooner to save storage space on your account, delete them forever.
To empty the Trash folder and instantly delete all emails, do the following:
Every email in your Trash folder is now removed for good from your inbox. There isn’t a way to recover them. That’s how to empty your Trash folder if you don’t want to wait 30 days for Gmail to do this automatically.
How to mass delete emails in the Gmail app
The Gmail mobile app is less robust than the web app, which makes mass deleting emails more difficult. You can still delete emails, but this method is only advisable if you only need to remove a few at a time. It’s the same process on Android and iOS. We used an Android phone to show how it works:
That’s the only way to bulk delete emails in the Gmail mobile app. You’ll use the Gmail web browser app to clean up your inbox further, with more options available.
Ctrl, Alt, Delete
Gmail is a big part of daily life. Inboxes fill up with bank statements, client communications, and marketing promotions. If you don’t watch out, your inbox can quickly get cluttered with junk. This number multiplies when you leave your inbox unattended for months.
It’s good practice to have separate accounts for work-related matters and personal use and one for commercial ads and promotions. You canmanage multiple accounts simultaneouslywith Gmail and monitor them in one place. You can speed up your experience.Gmail has several keyboard shortcutsthat speed up your inbox-related tasks. We cover many of the best examples that you can use as part of your daily routine.
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