How to create labels in Gmail
Your Gmail inbox is bound to get crowded with work and promotional emails over time. WhileGmail’s advanced search filtershelp you find the exact email in no time, labels take email organization to the next level. Labels are Gmail’s version of folders, and they can be added to every email you receive or send.
Gmail also has built-in labels like Important, Starred, Spam, and Trash. Unlike email providers like Outlook, which only allow you to send an email to one folder, Gmail lets you add multiple labels to a single email. This gives you endless possibilities for organizing your inbox. The system works similarly to tags in a note-taking app. Here’s how you’re able to create labels using Gmail for the iPhone, the web version on desktops, and thetop Chromebooks.
Create custom labels in Gmail
There are two ways to create a new label. You can use the Gmail main menu or go into the Gmail settings to create a label. It’s a little quicker to use the main menu. However, if you prefer using the settings, we show you how to do that, too.
From the main Gmail menu
From the Gmail settings menu
If you prefer to navigate through settings to create labels, you can also do that.
You can check the new Gmail labels in action from the sidebar.
Create nested labels
Nested labels are similar to subfolders. You can create a main label and add sublabels to organize your emails efficiently. For example, you can create a Bills label and add nested labels like phone bill, electricity, gas, or rent. In another example, you can add sublabels like Amazon, eBay, Marketplace, and Walmart under the main Shopping label in Gmail.
Follow these steps to create nested labels:
you may even add a sublabel to an existing sublabel. But we won’t recommend going that far as it may get confusing after some time.
Add a label to an email
Now that you’ve created labels in Gmail, it’s time to organize your emails.
Manually repeating the same steps for every email isn’t productive. Instead, drag and drop an email from the Gmail home to theLabelsmenu to quickly organize emails. Or select several emails and move those conversations to a label via drag and drop.
How to automatically move an email to a label
Manually adding labels to an email can be a time-consuming process. Gmail allows you to automate the process for incoming emails. For example, add a Credit Card Bills label in Gmail and create a rule to send all future emails from the credit card company to that label.
Gmail’s filters make email rules easy. Here’s how to start using them
Customize labels in Gmail
Labels use a gray color by default. It might get difficult for you to differentiate between dozens of them. Gmail allows you to add color to a label for better personalization.
The world of colored labels is now in the palm of your hand. it’s possible to add green color to the invoice label, red to the Amazon one, or any other color combination that suits your fancy. Go wild! It’s your inbox.
Create labels using Gmail mobile apps
Although theGmail app on Android is capable, you can’t create labels on it. However, there’s an option to create a label in Gmail’s iOS app.
Check your newly created label from the Gmail menu. You can’t nest a new label under any existing label from the Gmail iPhone app.
How to rename or remove labels in Gmail
When you no longer require a specific label in your workflow, remove it to streamline the label section.
You can edit (rename) the label from the same menu and add new sublabels to it. So there’s no need to create a new label every time.
Delete or rename labels from Gmail mobile apps
you could manage your Gmail labels from the iOS app.
Label alternatives in Gmail
If you don’t see an option to create labels or aren’t a fan of a manual process, you can rely on default labels and categories to organize your inbox. The default Gmail view comes with Primary, Social, and Promotions categories. You can use them to filter personal emails from your bank offers and social media updates.
it’s possible to also opt for default labels such as Starred and Important. Select the star icon beside an email or click the arrow icon to mark the conversation as important. You can also add several star colors.
When starring an email, click it again and change it to a green check, purple question, or blue star for more diverse organization options.
You can find the Starred and Important sections from the Gmail main menu.
Organize your emails like a pro
Gmail labels can streamline your email inbox. If you’re a power user, go a step further by using thesekeyboard shortcutsto fly through Gmail without lifting your fingers from the keyboard. you could save time byadding your third-party emails, like iCloud, to Gmail. If you need to collaborate better with your team, be sure to explore theGoogle Workspace suite of tools.
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